Terms of Reference for an End of Project Evaluation: ADSE-led ISFM project on:

Improving agricultural productivity in Eastern Kenya through scaling up cereal-legume intensification

1.0          Background and Context

The 3-years project that started on 15th July 2015 and will end on 14th July 2018 is implemented by the Anglican Development Services – Eastern (ADSE). ADSE is the development arm of the Anglican Church of Kenya in the Dioceses of Machakos, Kitui, Makueni and Garissa Diocesan Area. Since its inception in 1987 as a Faith Based Organization up to 2003 when it was registered as a company limited by guarantee, ADSE has been implementing community-based projects geared towards improving the living standards of the rural poor. ADSE is headquartered in Wamunyu, Eastern Kenya and has been partnering with smallholder farmers in Eastern Kenya through hundreds of agricultural demonstration initiatives that practically demonstrate the impact of yield-enhancing technologies and practices to thousands of farmers in Machakos, Makueni and Kitui counties. ADSE, has since 2011 been working with AGRA to in Makueni County to improve the lives and livelihoods of legume and cereal farmers through enhancing production and market linkages for the farmers.

The on-going project is a phase 2 of an earlier 3-year project which ended on March 31, 2015. This phase 2 project is also for 3 years beginning July 2015 to July 2018. It is anchored on consolidating the gains achieved in Phase 1 through the ‘going beyond demos approach’. The overall goal of the project is to increase agricultural production in Makueni County through wide-scale adoption of Integrated Soil Fertility Management (ISFM) practices. This goal will be achieved through implementing the following three specific objectives: 1)To further strengthen the  capacity of smallholder farmers in eastern Kenya in ISFM technologies; 2) Enhancing the capacity of value chain actors in scaling out ISFM interventions to more farmers and 3) Improve  smallholder farmers access to inputs through catalyzing linkages with inputs and output markets. The project has in the course of its implementation involved many partners, both public and private. It has generated valuable lessons and faced challenges at the same time. The study is, therefore, an external assessment of its performance as it ends. This will help to document its impacts and lessons learnt

2.0          Objectives

The main objective of this study is to make evaluate the performance of the project in relation to its planned objectives, and to document lessons learnt over the 7 years of Phase 1 & 2 of this project.


3.0          Scope of the assignment and Key tasks to be undertaken:

Specifically, the evaluation study will:

  • Assess the project structure and delivery mechanisms and determine whether or not they adequately realized the intended objectives;
  • Determine to what extent the project implementation processes delivered the planned outputs, and whether they realized the expected outcomes;
  • Capture the opinions of the project key stakeholders on the design, implementation structure and what went well, or not so well, in the project management;
  • Identify critical factors (e.g. improving extension services through the combined use of government extension workers and lead farmers; developing structured access to markets; engagement with farmer organizations; technology demonstrations; seed companies; among others) that may have supported or impeded the project in realizing its expected outcomes;
  • Assess and document lessons learnt in the course of project implementation, and highlight success stories from the project beneficiaries;
  • Assess the efficacy of the different models utilized by the project, for instance, in scaling-up integrated soil fertility management practices, financing mechanisms for farmers to access inputs (particularly improved seeds of pigeonpeas, cowpeas, green grams, sorghum and fertilizers), and the marketing support initiatives;
  • Identify key challenges and gaps that may have affected the attainment of the project objectives and recommend actionable interventions that should be taken to improve the situation in future similar projects funded by AGRA.

4.0          Proposed Methodology

This study will use evaluation methodology including, but not limited to:

  • Desk review of key related documents (literature review, project proposal, quarterly and annual reports, field reports, etc.)
  • Household interviews/questionnaires with the target beneficiaries
  • Focus Group Discussions (FGD) with key stakeholders (project staff, Farmer-groups, extension staff, seed companies etc.)
  • Interviews with key informants (Lead famers, local leadership, ADSE project leadership etc.)
  • Field observations and records (including data files) of the project.

5.0          Expected deliverable/Outputs

The following are the key deliverables expected from the evaluation assignment:

5.1    Inception report – This shall be submitted to the Client (ADSE) 5 days after signing the contract, and shall include specifically the following aspects: understanding of the Terms of Reference, the proposed methodology to accomplish the tasks at hand, and the proposed action plan highlighting important events and delivery dates of the expected deliverables.


5.2   Draft Report: This shall be submitted 15 days after signing the contract. The draft report should be an almost finished product, pending comments from the Client. The Client shall provide comments/inputs to the consultant to enable the completion of the report. The report (without annexes) should not exceed 50 pages.

5.3   Final Report: This shall be submitted 5 days after receiving comments on the draft from ADSE Program staff. However, as long as it does not attract any extra cost, the Consultant may submit the Final Report after this period, but in any case, not later than 10 days after receiving comments.

6.0          Duration of the assignment

The assignment is expected to last 25 days (working), effective from the day of signing the contract. The assignment is expected to start on 2nd June 2018.

7.0          Reporting arrangements and Support to be provided by the Client

The selected Consultant shall report to the ISFM Project Manager, ADSE, or his designate, but is expected to work very closely with the staff who have been implementing this ISFM project. While in the field, the consultant shall work closely with the Project manager and field technicians, who were responsible for the day-to-day activities of the project.

Besides providing the financial commitments as per the contract terms, the Client shall provide the following services:

  1. All the relevant project documents and reports
  2. Introduction letter to facilitate field work in the project sites
  3. Transport to the project sites

8.0          Required qualifications and skills

The required consultant will be selected on the basis of his/her proven experience, qualifications and ability to deliver a quality product in a timely and efficient manner.

Particular qualifications and experience of the lead consultant team members include:

8.1:         A PhD or an MSc. in any of the following fields – Agricultural Sciences, preferably agronomy; Social Sciences, Agricultural economics or related field and at least 8 years of relevant experience in conducting similar assignments.

8.2:         Experience in designing and conducting qualitative and quantitative quality evaluations using a range of methodologies;

8.3          Excellent interpersonal and communication skills, as well as proven writing of quality evaluation reports

8.4          Experience with working in complex projects with multiple stakeholders.

8.5          Excellent knowledge of issues in agricultural development in Africa, and particularly eastern Kenya.

8.6          Excellent written and oral English and demonstrable analytical and statistical skills.

9.0          To apply: 

Interested individual Consultants/Firms who have the above specified skills and qualifications are invited to confidently apply to the address below. Applications will be in the form of an Expression of Interest (EOI)/ technical proposal and a separate financial proposal to execute the consultancy assignment within the timeline of 25 working days. These two proposals should be sent by post or Email to:

The Executive Director

ADS Eastern

P O Box 100 – 90103, Wamunyu, Kenya


Last date for receiving applications is 20th May 2018:


ADSE reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

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